Solutions · Construction closeout

Construction closeout software: every vendor closed out, one package for the owner.

Put the closeout list on every contract from day one. Your AI agent chases what’s missing while the vendor’s still on the job, the AI reads each document as it lands, and the whole package exports for the owner in one go.

SOC 2 Type IIU.S. hostedAI optional

CloseoutBayview Clinic · Westshore Builders

VendorAI insightDoneAs-builtsO&MWarrantyPunch listFinal waiverStatus

Onyx ElectricalElectricalAIAll five read and filed5/5Closed out

Cascade MechanicalMechanicalAIFinal waiver missing, asked MondayFinal waiver read: unconditional, as required4/55/5Waiting on 1 itemClosed out

Northgate GlazingGlazingAIWarranty reissued: one year from Sep 185/5Closed out

Millbrook ConcreteConcreteAINo O&M manual on this trade4/4Closed out

Summit DrywallDrywallAIFinal waiver read: unconditional, Sep 294/4Closed out

Thu 9:05 AMCascade Mechanical uploaded its unconditional final waiver.
Thu 9:06 AMYour AI agent read it: the unconditional form, as the closeout list requires.
Thu 9:31 AMMiguel S. accepted it. Every vendor on Bayview Clinic is closed out.

In one paragraph

Construction closeout software collects every closeout document each vendor owes, chases what’s missing and keeps the package ready for owner turnover. In Contracts Connected, automated construction closeout means the closeout list goes out with the contract, the reminders and your AI agent chase what’s missing, the AI reads each document as it lands, and every vendor shows closed out or what it’s still waiting on. The whole package exports for the owner in one go.

How it works

Closeout starts the day the contract goes out. Not after the crew leaves.

01Day one

The closeout list goes out with the contract.

Whatever the job’s closeout calls for sits on each vendor’s list from the day the contract goes out: as-builts, O&M manuals, warranties, the punch-list sign-off and the final lien waiver.

Contract creation Compliance tracking

Closeout list · Bayview Clinic5 vendors

As-built drawingsEvery tradeMarked-up set

O&M manualsMechanical, electrical, glazing

WarrantiesOne year from substantial completionLonger where the spec says

Punch-list sign-offBefore final payment

Final lien waiverUnconditional, after final payment

Set with the contract

02Done for you · The AI agent

Chased until it’s in.

Your AI agent asks for what’s missing from its own email address and phone number, answers the vendor’s questions and files what arrives, named your way.

Without the AIVendors upload on their link, the Monday and Wednesday reminders go out on their own, and your team follows up.

The AI agent Lien waiver software

Your AI agent · this week3 vendors

Asked Cascade Mechanical for its unconditional final waiverMon 7:40 AM · Bayview Clinic · closeoutAsked

Reminded Northgate Glazing: storefront O&M manualMon 7:42 AM · Bayview Clinic · second reminderReminded

Filed Onyx Electrical’s as-built set, 14 sheetsMon 10:15 AM · Bayview Clinic · named your wayFiled

From its own email address · Human in the loop

03Done with you · The AI reads

Every warranty, manual and as-built read when it lands.

The AI reads each one against what the job requires, tells you whether to accept or reject and why, and drafts the note to the vendor. You decide. Final lien waivers go to your AI agent.

Without the AIYour team checks each one against the list, and the reminders chase the fix.

How the AI levels work

AI readNorthgate Glazing · warranty letter1 thing to fix

NORTHGATE GLAZING, INC.Storefront · Entrances · Glazing

September 22, 2026

Westshore Builders, Inc.
Re: Bayview Clinic Tenant Improvement, storefront and glazing

Warranty

Northgate Glazing, Inc. warrants the storefront, entrances and glazing it furnished and installed at Bayview Clinic against defects in materials and workmanship for a period of one (1) year. Northgate will repair or replace any defective work during that period at no cost to the owner.

Sincerely,

Ken Ortiz

Ken Ortiz, President
Northgate Glazing, Inc.

Against what Bayview Clinic requires

Vendor and jobNorthgate Glazing · Bayview ClinicMeets

TermOne yearMeets

Start dateMissing. The list calls for one year from substantial completion, Sep 18.Fix

Drafted to NorthgatePlease reissue the warranty to run one year from substantial completion, September 18, 2026, so we can close you out on Bayview Clinic.

SentBy Miguel S.

ThenOwner turnover

Hand the owner one package.

Every vendor shows closed out or what it’s still waiting on. When the last item is in, export the whole package for the owner in one go.

Construction compliance software All solutions

Closeout package · Bayview Clinic5 vendors

Onyx Electrical5 documentsClosed out

Cascade Mechanical5 documentsClosed out

Northgate Glazing5 documentsClosed out

Millbrook Concrete4 documentsClosed out

Summit Drywall4 documentsClosed out

23 documents · named your wayExport package

See a closeout package come together on a sample project.

Book a demo

Compared

Most teams build the closeout binder at the end, from email and a shared drive.

How it goes today

XLSX

Closeout_Tracker_Bayview.xlsxLast updated in August

RE: Still need your O&M manualThe crew left in July

PDF

Closeout_Binder_FINAL (3).pdfAssembled the night before

OWNER

Where’s the storefront warranty?Retainage waits on it

With Contracts Connected
Today: We start chasing closeout after the crew has leftWith Contracts Connected: The closeout list goes out with the contract on day one
Today: Nobody knows which O&M manuals are still missingWith Contracts Connected: Every vendor shows closed out or what it’s waiting on
Today: One warranty letter holds up the whole binderWith Contracts Connected: Your AI agent chases it until it’s in
Today: We rebuild the binder by hand for the ownerWith Contracts Connected: Export the whole package in one go

See every vendor’s closeout on one screen.

Book a demo

Proof

Built by a builder. Run by builders.

The record

Our co-founder ran a large federal general contracting firm for 15 years, about 100,000 documents a year.

Lars HermanCo-founder, Contracts Connected

Read the story

Customers

"What used to be a time-consuming and disorganized process is now streamlined and efficient. With automated workflows, easy document tracking, and seamless collaboration, we've saved countless hours and minimized errors."

Director of Construction OperationsCape Fox Construction Group

AI-first. AI optional.

The AI does as much as you let it. Or nothing at all.

It's one setting for the whole account, and you can change it any time.

Do it yourself · No AI

Your team runs it.

The closeout list, reminders, review, filing, the tracker and the export all work without the AI. No AI model touches your documents.

Done with you · The AI reads

The AI reads warranties, manuals and as-builts.

It reads each one against the closeout list, tells you whether to accept or reject and why, and drafts the note to the vendor. You make the call.

Done for you · The AI agent

Your AI agent closes it out.

From its own email address and phone number it chases what’s missing, checks each final lien waiver, answers vendors and files what arrives. Human in the loop or Auto mode.

How the AI levels work Plans and pricing AI for construction contracts

Free templates

The hard way, if you must.

Made by builders and free. With a template you still chase, check and assemble every closeout document by hand. Here, it’s done for you.

Closeout & Commissioning

O&M (operations & maintenance) manual checklist

14 items every O&M manual package must contain to pass a first-round agency review, built around UFGS 01 78 00.

PDFExcelWord

Download

Closeout & Commissioning

Commercial closeout binder checklist

19-item commercial-closeout binder structure for mid-market and prime GCs, substantial completion through warranty turnover, AIA G704/G706/G706A/G707, commissioning, retainage release.

PDFExcelWord

Download

Closeout & Commissioning

Federal closeout binder checklist

12 items every federal closeout binder must contain, built around DD 1594 and UFGS 01 78 00.

PDFExcelWord

Download

Closeout & Commissioning

Final pay app + lien-waiver bundling checklist

16 gates every prime must clear before the final draw leaves the project office.

PDFExcelWord

Download

Questions people ask about construction closeout

The ones that come up on demos, and how we answer them.

What is construction closeout software?

Software that collects every closeout document each vendor owes, chases what’s missing and keeps the package ready for owner turnover. In Contracts Connected the closeout list goes out with the contract, the AI reads each document as it lands, and the whole package exports in one go.

What documents are in a construction closeout package?

Whatever the job’s closeout calls for. From each vendor that’s usually as-built drawings, O&M manuals, warranties, the punch-list sign-off and the final lien waiver, plus anything the owner’s contract adds. You can export the whole package for the owner in one go.

What is a project closeout checklist, and do I still need one?

It’s the list of everything a job owes before closeout: as-builts, O&M manuals, warranties, the punch list and the final lien waivers. Here it’s built in: the list goes out with each contract and shows what every vendor still owes. Running closeout by hand? The free closeout binder checklist is the hard way, if you must.

How do you collect closeout documents from subcontractors?

Put them on each vendor’s list when the contract goes out, so closeout starts while the vendor is still on the job. Vendors upload on their link, the Monday and Wednesday reminders list whatever’s still missing, and every vendor shows closed out or what it’s still waiting on. Vendors set up a free account from the link in their email and never pay to register, upload or sign.

Can closeout software chase subcontractors for missing documents automatically?

Ours does. The Monday and Wednesday reminders go out on their own until every item is in. On Done for you, your AI agent also asks for what’s missing from its own email address and phone number, answers the vendor’s questions and files what arrives.

How do you track final lien waivers, warranties and O&M manuals by subcontractor?

On one screen. Each vendor gets a row with a status for every closeout document, from the as-builts to the final lien waiver, so you see who’s closed out and what each one still owes.

Is closeout software the same as a punch list app?

No. A punch list app runs the walk-through in the field. Closeout software collects the paperwork each vendor owes. Contracts Connected tracks the punch-list sign-off as one of those documents, next to the as-builts, O&M manuals, warranties and final lien waivers.

Do I need closeout software if I already use Procore?

Procore runs the job: the schedule, RFIs and submittals. Contracts Connected sits beside it and collects what each vendor owes, chased until it’s in. We integrate with the project management and accounting systems you run, Procore included, each worked out with you, case by case.

Can AI automate construction closeout?

The paperwork side, yes. On Done with you, the AI reads each warranty, manual and as-built as it lands and tells you whether to accept or reject and why. On Done for you, your AI agent also checks the final lien waivers, chases what’s missing and files what arrives. Or run it with no AI at all: on Do it yourself, the list, the reminders, the tracker and the export work the same.

How much does construction closeout software cost?

Contracts Connected starts at $416 a month on Foundation, which covers collecting vendor documents with reminders, review and filing, and vendors never pay. Core and Max are priced on a call. The AI is optional: Done with you starts with $500 of credits that the AI draws on as it reads documents, and Done for you is the AI agent plus credits. See plans and pricing.

Best construction closeout software, compared The closeout management guide AI-assisted federal project closeout Federal closeout requirements by agency

Run closeout from the day the contract goes out.

We’ll walk a sample project from the contract to the owner’s package.

Book a demo How compliance tracking works