AI Contract Operations System for constructionSOC 2 Type IIU.S. hosted

Work can't start and payments can't release until the paperwork says it can.

We built the system for that. Then we built the AI agent that runs it. Contracts Connected is the AI Contract Operations System for construction. It generates the contract, reads what comes back, chases what is missing, and clears every vendor to mobilize, stay compliant on site, and get paid.

The AI agent is in beta. We are accepting teams now.
01Contract
02Signature
03Package
04On site
Onyx Electrical · Harbor HQSubcontractCOIW-9LicenseWeekly certified payrollLien waiver
Notice of award · Onyx Electrical · Harbor HQ Tenant Improvement
Project data, entered onceHarbor HQ Tenant Improvement
#200.25.002 · Harbor HQ Owner, LLC
GL $1M / $2M · Umbrella $5M · WC statutory
Retainage 10% · Pay apps monthly
Weekly certified payroll (federal) · Lien waivers monthly
Harbor HQ Tenant Improvement
Onyx Electrical, Inc.
Division 26 · Electrical
$1,240,000.00
Retainage 10%

Subcontract Agreement

Harbor HQ Owner, LLC · Standard form

This Subcontract Agreement is made September 15, 2026, between Harbor HQ Owner, LLC ("Contractor") and Onyx Electrical, Inc. ("Subcontractor") for Harbor HQ Tenant Improvement, Project No. 200.25.002.

1. Scope of Work. Subcontractor shall furnish all labor, materials, and equipment for Division 26, Electrical, per Exhibit A.

4. Contract Sum. Contractor shall pay Subcontractor $1,240,000.00, subject to adjustment by Change Order.

5. Retainage. Contractor shall retain ten percent (10%) of each progress payment until Final Completion.

14.2 Payment. Progress payments shall be made within thirty (30) daysthirty (30) days forty-five (45) daysforty-five (45) days forty (40) daysforty (40) days of an approved pay application.

In witness whereof, the parties have executed this Agreement, with Exhibits A through O incorporated by reference, as of the date first written above.

Vendor · signsOnyx Electrical, Inc.J. Alvarez, President · 09/15/2026, 9:41 AM
Prime · countersignsHarbor HQ Owner, LLCDana Whitfield, Contracts · 09/15/2026, 10:05 AM
v3 · Signed electronicallyPage 14 of 14
Generated on your template
Nothing retyped
15 exhibits assembled
Approved · PM, then Contracts
Negotiated in the document, not in email
Redline 1 · Onyx Electrical · 9:12 AM§14.2 Payment within 30 days 45 days of an approved pay application.
Counter · You · 9:31 AM§14.2 Payment within 45 days 40 days. Retainage stays at 10%.
Accepted · Onyx Electrical · 9:40 AMResolved in the document. Version 3 is the contract.
Sent to vendor for e-signature
Vendor signed · Onyx Electrical
Prime countersigned · Harbor HQ Owner
Executed · filed to the job folder
Contract package requested · read against the Harbor HQ requirements
Certificate of Liability InsuranceACORD 25 · Onyx Electrical
Request for Taxpayer IDW-9 · Onyx Electrical, Inc.
Contractor LicenseC-10 · State board lookup
Read · Current
Verified
Active
Package complete · every requirement met
Cleared to mobilize Monday
AI agent · Contracts Connected
Onyx Electrical is cleared to mobilize on Harbor HQ Monday. Package complete, COI current.
perfect, thanks
PM texted · Superintendent notified
Daily
Weekly
Monthly
Cleared to mobilize · Compliant on site · Cleared to pay
Daily log · Mon to Fri · Received
Weekly certified payroll · Federal · Filed
Lien waiver · Monthly · Received
COI renewal · due 09/30 · Reminded
Pay App #6 · Released
Compliant while on site · until closeout
Construction firms that run their contracts, insurance, and compliance here
Cape FoxChitina Diversified ServicesFEDVET ConstructionCalista BriceAztecHeritageCMSCox ConstructionGBOSSIE PacificJWI ConstructionNicklaus Engineering

Today, one vendor lives in seven places.

Word, Excel, email, a PDF, a shared drive, accounting, and a text from the PM. None of them can answer: can Onyx mobilize Monday, and can we pay them?

In Contracts Connected, one screen.

Every vendor, every required document, every project. Cleared to mobilize, compliant on site, cleared to get paid, and who was reminded when.

Now accepting teams into the beta

Meet your AI agent. Trained on how your company runs.

It takes contract operations off your team’s plate, and it gets better at your company every week. Human in the loop or Auto mode, your call.

Join the agent betaEverything the agent does
Named by you.
Its own email.agent
Its own phone number.Reads and answers texts
Its own login.With its own audit trail
Sets up new projects
Drafts contracts from an email request
Sends for signature
Reads every document
Chases what is missing from vendors
Downloads and files every document
Answers vendors and your team
Tells your PM who is cleared

One morning on Auto mode.

Sends the reminders. Files what comes back. Drafts the deficiency notice. Texts your PM the moment a vendor is cleared to mobilize. All of it inside the permissions you set.

  • 7:02 AMCOI renewal reminder to Onyx ElectricalSent
  • 7:02 AMFiled weekly certified payroll, Summit MechanicalFiled
  • 7:03 AMRead Millbrook COI: GL short, no additional insuredFlagged
  • 7:03 AMDeficiency notice drafted, MillbrookWaiting on you
  • 7:04 AMTexted the PM: Harbor Fire cleared to mobilizeSent
  • 7:04 AMSubcontract sent for signature, Northgate Glazing, after PM and Contracts approvalSent

Every page of every document, against your requirements.

The subcontract for risk before it goes out. The ACORD 25 for limits, endorsements, and expirations before you accept it. Weekly certified payroll, W-9s, licenses, and bonds the same way.

Subcontract · Harbor HQOnyx Electrical, Inc.
§9.3 Indemnity. Subcontractor shall indemnify Contractor and Owner to the fullest extent permitted by law, regardless of fault.Broader than prime · Medium
§14.2 Payment. Within 45 days of Owner's payment to Contractor for the corresponding work.Pay when paid · High
§11 Retainage. Ten percent, released at final completion.Matches prime · OK
2 risk flags · 1 high · 1 medium
ACORD 25 · Certificate of Liability InsuranceAllied Mutual Ins. Co
General Liability · Each occurrence$1,000,000Meets
General Liability · Aggregate$2,000,000Meets
Additional insured · CG 20 10Not attachedMissing
Workers' CompensationExp 03/12/2026Expired
Umbrella$5,000,000Meets
Waiver of subrogationYesMeets
4 of 13 coverages found · 1 endorsement missing · 1 expired

What expired, who has not been reminded, what is waiting on you.

Every morning, in plain English, with the button to act on it. It watches every expiration, every reminder, and every deadline in the contract, across every project.

Morning briefTuesday 7:00 AM · 34 projects · 212 vendors
Millbrook ConcreteWorkers' Comp expired 03/12. No renewal received.
Summit MechanicalW-9 outstanding nine days. Reminded twice.
Onyx ElectricalGeneral liability expires 09/30. Renewal not yet requested.
Northgate GlazingSubcontract waiting on your signature since Friday.
Harbor HQSix vendors current. Nothing else due this week.
Next 30 daysWatching
Sep 30Onyx Electrical · general liability expires
Oct 3Summit Mechanical · weekly certified payroll due
Oct 15Harbor Fire · performance bond renewal
Oct 28Pay app 7 · lien waivers due from 11 vendors
Nov 2Millbrook Concrete · license renewal

Ask it anything about any document, in the app or by email.

It answers from the documents and opens the page where the answer lives. Never a guess without a source.

Answer

Ten percent, released at final completion, with no reduction at substantial completion. Section 11 of the Millbrook Concrete subcontract, page 6.

Opened to the page · shown, not guessed
MH
Morgan Hale asked the same thing by email. Agent replied in under a minute, cc Dana Whitfield.
Subcontract_Millbrook_HarborHQ.pdfPage 6 · §11
§11 Retainage. Contractor shall retain ten percent (10%) of each progress payment. Retainage shall not be reduced at substantial completion and shall be released with final payment.

See what the agent would take off your plate.

Watch it read a COI and tell you what’s wrong with it.

Book a demo

Every builder runs two systems. We are the missing link between them.

Project management runs the job. Accounting runs the money. Between them sits every document you send a vendor or need back: the subcontract, insurance, bonds, weekly certified payroll, lien waivers, closeout. This is the third system.

What contract operations is The feature tour, generate to closeout
System 1 · You already run itProject managementRuns the job. Procore, Autodesk Build.
Project management
Schedule
Drawings
RFIs
Award · Onyx Electrical
Runs the job
Award
The third system · Contracts ConnectedContract operationsRuns the paperwork between them. Connects to both, worked out with you.
Contract Operations · Contracts Connected
SubcontractExhibitsCOIW-9LicenseBondSafety planWeekly certified payrollLien waiverCloseout+ Whatever your package requires
The tracker: Onyx Electrical, every required document approved
Every document, to and from the vendor
Cleared to pay
System 2 · You already run itAccountingRuns the money. Sage, Viewpoint, Deltek, QuickBooks.
Accounting
Budget
Invoices
Pay App #6 · Onyx Electrical
Retainage
Runs the money

One vendor, start to finish.

From the subcontract to the final payment, nothing gets dropped. The tracker shows where every vendor stands.

Click any step to follow Onyx Electrical through the paperwork, from award to final payment.Tap a step to follow Onyx Electrical.
VendorSubcontractCOIW-9LicenseOn siteStatus
Onyx ElectricalHarbor HQ · Electrical
Step 1 · Day 0

Generate the package from the project, not from scratch.

Pick the vendor and the template. Project name, address, owner, and insurance requirements fill the subcontract and every exhibit.

  • Merge fields fill every document from data you entered once
  • Exhibits, insurance requirements, and the W-9 request assemble themselves
  • Preview the whole package before anything is created
Who does the restCompare levels
Do it yourselfYou write the scope.
Done with youAI drafts the scope. You edit it.
Done for youEmail the agent. It builds the package. You approve.
Draft
Commitment PackageFederal DBB · Onyx Electrical · Harbor HQDraft · 15 items
1 · The contract · they sign this
Subcontract AgreementSignature
2 · What you send with it
Exhibit A · Scope of WorkTransmittal
Exhibit B · ScheduleTransmittal
Exhibit C · Insurance RequirementsTransmittal
Exhibit D · Safety PlanTransmittal
Exhibit E · Davis-Bacon Wage DeterminationTransmittal
W-9Fill and sign
Certificate of InsuranceDocument request
Contractor LicenseDocument request
Performance and Payment BondDocument request
Subcontractor PrequalificationFill and sign
3 · On-site compliance · they keep sending these
Weekly Certified PayrollEvery week
Lien WaiverEvery month
Daily LogEvery day
Closeout PackageDocument request
Subcontract Agreement

This Agreement is made between Harbor Constructors, Inc. (Contractor) and Onyx Electrical, Inc. (Subcontractor) for the project known as Harbor HQ, Project No. 200.26.003, located at 1400 Harbor Way, San Diego, CA, for Harbor HQ Owner LLC (Owner).

Contract Sum: $1,284,500.00. Retainage: 10%. Insurance per Exhibit C. Prevailing wages per Exhibit E.

12 merge fields filled from the project and the vendor · 0 retyped
Step 2 · Day 1

Internal approval, in order, on the record.

Project Manager first, then Contracts. Nothing leaves the building until the last approver signs off.

  • Routes to the right people in the right order
  • Reminds an approver who sits on it
  • Logs who approved what, and when
Who does the restCompare levels
Do it yourselfYour approvers sign off or send it back.
Done with youAI flags what changed from your template.
Done for youThe agent preps it. Your approvers decide, even in Auto mode.
Awaiting approval
Approval flowSubcontract Agreement · Onyx Electrical · Harbor HQIn Review · 1 of 2
MH
Morgan HaleProject Manager
Approved 9:12 AM
DW
Dana WhitfieldContracts
Your turn
3
Ready to SendOne email to the vendor
Next
Subcontract Agreement

This Agreement is made between Harbor Constructors, Inc. (Contractor) and Onyx Electrical, Inc. (Subcontractor) for Harbor HQ, Project No. 200.26.003, for Harbor HQ Owner LLC (Owner).

Contract Sum: $1,284,500.00. Retainage: 10%. Scope per Exhibit A. Insurance per Exhibit C.

Version 1 · 43 of 43 fields filled · all changes saved · redlines on
MH
Morgan Hale · internal note · 9:11 AM

Retainage at 10% matches the prime. Scope is straight from the bid. Good to go on my end.

Your decision
Approving as Dana Whitfield, Contracts. Nothing leaves the building until you do.
Step 3 · Day 1

One email. Everything in it.

One transmittal, unlimited attachments, tracked until the vendor acknowledges it.

  • Sends the whole package in one click
  • Records the transmittal and the vendor's acknowledgment
  • Opens the vendor portal for everything that has to come back
Who does the restCompare levels
Do it yourselfYou click send.
Done with youYou send. The AI never sends at this level.
Done for youThe agent sends it and answers the vendor.
Sent
Package sentOnyx Electrical · Tue 9:41 AM · one email, 15 itemsVendor viewed 9:58 AM
ItemTypeStatusVendor action
Subcontract Agreement
SignatureOut for signatureSign
Exhibits A to EScope, schedule, insurance, safety, wages
TransmittalAcknowledged 10:05 AMRead and acknowledge
W-9
Fill and signAwaiting submissionFill and sign
Certificate of Insurance
Document requestAwaiting submissionUpload
Contractor License
Document requestReceived · under reviewDone
Performance and Payment Bond
Document requestAwaiting submissionUpload
Subcontractor Prequalification
Fill and signAwaiting submissionFill and sign
Transmittals 5 of 5 acknowledgedReminders Mon and WedEscalates to PM Fri
Step 4 · Day 3

Redlines and e-signatures, both inside Contracts Connected.

No DocuSign, no email thread. Redlines, signatures, and the executed copy stay in one place.

  • E-signature built in, no separate signing app
  • Every redline versioned, every version kept
  • Executed copy filed the moment the last signature lands
Who does the restCompare levels
Do it yourselfYou resolve redlines and countersign.
Done with youAI reads each redline against your requirements.
Done for youThe agent sends for signature after approvals. You countersign.
Signed
E-signatureSubcontract Agreement · Version 3 · 2 redlines resolvedCountersignature required
Article 14 · Payment
§14.2 Payment within 30 days 40 days of an approved pay application. Retainage 10%.
Subcontractor
R. Alvarez
Onyx Electrical, Inc.
Rosa Alvarez, President
Signed Tue 2:14 PM
Contractor
Sign here
Harbor Constructors, Inc.
Authorized Signer
Countersignature required
DraftDay 0
In ReviewDay 1
Ready to SendDay 1
Out for SignatureDay 1
NegotiationsDay 2
Pending Internal SignatureDay 3
Executed
Redline 1 · Onyx asked for 45 days · countered at 40 · accepted in the document
Vendor signed · Tue 2:14 PM · audit hash on the record
Step 5 · Day 6

The compliance package comes back through the portal.

Vendors upload the COI, W-9, license, and bond, and the system catches anything expired or missing.

  • Vendor portal for uploads, each vendor on its own free account
  • Reminders Monday and Wednesday, escalation to the PM on Friday
  • Rejections go back to the vendor with the reason
Who does the restCompare levels
Do it yourselfYou review each upload and accept or reject.
Done with youAI says accept or reject, and why. You decide.
Done for youThe agent reviews uploads and chases by email and text.
4 of 4 received
Analysis Results for a returned certificate
Step 6 · Day 6

Audit-ready, without a filing session.

Every file lands in the job folder, named your way. The tracker marks the vendor cleared to mobilize.

  • Files by your naming convention, every time
  • Flips the tracker row the moment the package is complete
  • Texts the PM and notifies the superintendent
Who does the restCompare levels
Do it yourselfThe system files it.
Done with youAI adds every file to your company brain.
Done for youThe agent files documents vendors email instead of uploading.
Filed · Cleared to mobilize
The tracker, every vendor current
Step 7 · Week 1 to closeout

Then, every week, until the last payment releases.

Weekly certified payroll on prevailing wage jobs, monthly lien waivers, COI renewals. Green when in, amber when due, red when late.

  • Tracks every period for every vendor on every project
  • Reminds before it is due, escalates when it is late
  • Holds the pay app until the waiver is in
Who does the restCompare levels
Do it yourselfYou review each period. Reminders do the chasing.
Done with youAI reads each payroll against the wage determination.
Done for youThe agent reads and chases every period. You release payment.
Tracking · Cleared to pay
On-Site Compliance grid by vendor and month
Customers

Hear it from the companies that run on it.

Book a demo
Director of Construction OperationsCape Fox Construction Group (8a | ANC)

"What used to be a time-consuming and disorganized process is now streamlined and efficient. With automated workflows, easy document tracking, and seamless collaboration, we've saved countless hours and minimized errors."

Project CoordinatorChitina Diversified Services (8a | ANC)

"We are able to issue subcontract agreements in a fraction of the time it took previously. Having all our contract templates in the system and all our contract documents in one consolidated place really keeps things smooth and efficient."

RORE
Chief Operating OfficerRORE, Inc. (8a | WOSB)

"Contracts Connected has transformed our legacy document management process, which used to be incredibly time-consuming. It's given us a far more efficient way to handle routine, repetitive contract and procurement tasks."

PresidentFEDVET Construction (8a | SDVOSB)

"Contracts Connected has simplified the complexities of federal contracting, helping us stay organized, and ahead of deadlines."

AI is optional

How much should the AI do? You decide.

One setting on your account. Every level is the whole Contracts Connected system, and the setting only decides how much of the work the AI does.

How the three levels work See pricing The company brain, level by level
DIY · No AI

Do it yourself

The whole Contracts Connected system, run by your people. No AI model ever touches your documents.

DWY · AI analysis

Done with you

The AI reads every document against your requirements and tells you accept or reject, with the reason.

DFY · AI agent

Done for you

The agent does the work from its own inbox, in Human in the loop or Auto mode.

By role

See it for a company like yours.

General contractors

Subcontracts, compliance, payment

See how it fits

Federal and 8(a) firms

Certified payroll, CMMC, the audit trail

See how it fits

Architecture and engineering

Subconsultant agreements and insurance

See how it fits

Owners and developers

Proof every contractor below you is covered

See how it fits

Questions people ask first.

The ones we hear on every demo, answered the way we answer them there.

Do I have to use the AI?

No. Do it yourself is the full system with zero AI; your documents never touch an AI model. Done with you adds the AI that reads and scores documents. Done for you adds the agent. Change any time.

We are in the middle of a project cycle.

That is the normal starting point. Onboarding loads the documents you already have, so you pick up where you are. The next package you send comes out of the system, and the record fills in from there.

If my biggest customer called right now and asked me to prove every vendor on every project is in compliance, how long would it take?

One screen. The tracker: every vendor, every required document, every project, with what is missing and who was reminded when. Who can mobilize, who is compliant on site, who can be paid.

What does implementation look like?

Three 30-minute meetings and you are fully live and trained. We set the account up with you, on your own templates, with the person who will run it. No workflow changes.

Can it connect to our accounting system?

Yes. We build integrations for our customers. Tell us what you run and we scope the connection.

We already have Procore.

Good. Procore runs the project. Contracts Connected runs the subcontracts, insurance, weekly certified payroll, and lien waivers, and we work out with you how the two connect.