DIY · No AI
Do it yourself
The whole Contracts Connected system, run by your people. No AI anywhere on the account.
The platform
The Contract Operations System for construction.
Contract operations is everything between the subcontract you send a vendor and that vendor's final payment: the contract package, the compliance documents and the proof that the vendor can mobilize, stays compliant on site and can be paid. Contracts Connected is the system built to run it.
SOC 2 Type IIU.S. hostedAI optional
In one paragraph
Contract operations is the third system in construction, beside project management and accounting. It runs every document you send a vendor and every one you need back: the contract package, approvals and signatures, the certificate of insurance, W-9, license and bonds, weekly certified payroll on prevailing wage jobs, lien waivers and closeout. Contracts Connected generates the package on your templates, reads what comes back, chases what is missing and shows on one tracker who can mobilize, is compliant on site and can be paid.
The third system
Every builder runs two systems. Contract operations is the third.
Project management owns the schedule, the drawings and the RFIs, and accounting owns the budget, the invoices and retainage. Neither owns the subcontract, its approvals, or the certificate, waiver and weekly certified payroll that have to come back before a vendor can mobilize or be paid.
Schedule
Drawings
RFIs
Award · Apex Electrical
Runs the job
Award
SubcontractExhibitsCOIW-9LicenseBondSafety planWeekly certified payrollLien waiverCloseout+ Whatever your package requires
TrackerHarbor HQEvery document in
VendorCOIW-9Status
Apex ElectricalDivision 26CurrentVerifiedCleared
Every document, to and from the vendor
Cleared to pay
Budget
Invoices
Pay App #6 · Apex Electrical
Retainage
Runs the money
Project management
Runs the job.
Schedule, drawings, RFIs, and the award that starts everything.
Contract operations
Runs the paperwork.
Every document to and from the vendor, read against your requirements, filed audit-ready, and one tracker that says who can mobilize, who is compliant on site and who can be paid.
Accounting
Runs the money.
Budget, pay applications, retainage, released when the record says the vendor can be paid.
The loop
Seven steps, run once for every vendor.
The same loop for a subcontract, a purchase order or a change order. Redlines and e‑signatures are built in, no separate signing app, and everything collected is filed under your naming convention.
- 01 · Day 0
Generate
A contract package on your own templates. Project data entered once merges into the subcontract and every exhibit.
- 02 · Day 1
Approve
Your internal approval chain, in order, on the record. Nothing leaves until the last name has signed off.
- 03 · Day 1
Send
One package, unlimited attachments. The vendor gets one email and one place to act on it.
- 04 · Day 3
Sign
Redlines and e‑signatures, both inside Contracts Connected. No separate signing app.
- 05 · Day 6
Collect
The vendor portal collects every required document and reminds vendors on Monday and Wednesday mornings until it is all in.
- 06 · Day 6
File
Audit-ready, named by your convention, the moment a document is accepted.
- 07 · Week 1 to closeout
On site
Weekly certified payroll on prevailing wage jobs, monthly lien waivers and certificate renewals, tracked every period until the last payment releases.
Analysis · ACORD 25 · RidgelineNot compliant
Findings4 · against Harbor HQ requirements
Umbrella liability$2,000,000 on the certificate · $5,000,000 requiredShort
Additional insured endorsementCG 20 10 not attachedMissing
Certificate holderNamed to the parent entity, not the project ownerReissue
Automobile liabilityExpires Nov 2, before substantial completionRenewal due
Coverage, line by line
General liability · each occurrence$1,000,000 · required $1,000,000Meets
General liability · aggregate$2,000,000 · required $2,000,000Meets
Workers' compensationStatutory · waiver of subrogation shownMeets
Reject, with the reasons · draft to the vendor’s agent ready
Review queueFiled
COI_apex_renewal.pdfRouted to Dana R. · COI reviewerApproved
Filed as02_COI/Apex_COI_2026-09-12.pdf
W9_summit.pdfRouted to Miguel S.Rejected: unsigned
Vendor toldReason and a resubmit link, by email
TrackerHarbor HQ Tenant Improvement4 vendors · 1 blocked
VendorSubcontractCOIW-9LicenseStatus
Apex ElectricalElectricalExecutedCurrentVerifiedActiveCleared to mobilize
Ridgeline ConcreteConcreteExecutedExpires in 9 daysVerifiedActiveRenewal requested
Summit MechanicalMechanicalExecutedCurrentMissingActiveBlocked
Northgate GlazingGlazingOut for signatureCurrentVerifiedActiveSignature pending
Watch these seven steps run on one of your own vendors.
AI-first. AI optional.
Pick how much AI runs your account.
Three levels, chosen per account, changed any time. Every level is the whole system; the setting decides who does the reading, the drafting and the sending.
DWY · AI analysis
Done with you
The AI reads what you switch it on for and tells you accept or reject and why. It drafts the messages to vendors, it never sends them.
DFY · AI agent
Done for you
The AI agent, with its own email address and phone number, working from your requirements. Human in the loop or Auto mode.
One setting per account. Move up when you are ready, back down any time.See pricingHow the levels work Meet the AI agent
Who runs it
Built for the companies that carry the paperwork.
Anyone who issues contracts to vendors and has to prove those vendors are covered, current and payable. The loop is the same; the documents and the requirements change with the seat.
General contractors
Subcontracts, compliance, payment
Subcontracts and purchase orders on your paper, the package back through the vendor portal, payment released when the waivers are in.
See how it worksFederal primes and 8(a) firms
Flow-downs, WH-347, the audit trail
Federal clauses tracked per subcontract, weekly certified payroll checked against the wage determination, a record that holds up.
See how it worksArchitecture and engineering
Subconsultant agreements and insurance
Subconsultant agreements and the insurance behind them, collected once and kept current for the life of the project.
See how it worksOwners and developers
Proof every contractor below you is covered
Every contractor below you, covered and current, without a spreadsheet only one person understands.
See how it worksProof
Built by a builder. Run by builders.
The record
Our co-founder ran a large federal general contracting firm for 15 years, about 100,000 documents a year.
Lars HermanCo-founder, Contracts Connected
Customers
"Contracts Connected has transformed our legacy document management process, which used to be incredibly time-consuming. It's given us a far more efficient way to handle routine, repetitive contract and procurement tasks."
Chief Operating OfficerRORE, Inc. (8a | WOSB)
Questions people ask about contract operations
Answered the way we answer them on a demo.
What is contract operations in construction?
Contract operations is the third system beside project management and accounting: the contracts, compliance documents and proof that a vendor can mobilize, stay compliant and be paid. Contracts Connected runs it as one loop.
Is contract operations the same as project management?
No. Project management runs the job: the schedule, the drawings, the RFIs. Contract operations runs the documents between you and each vendor, and hands project management a vendor that is cleared to mobilize.
Do I have to use the AI?
No. DIY is the full system with no AI anywhere on the account, and the AI never touches your documents. DWY and DFY add the AI when you choose. How the levels work.
Do we keep using Procore?
Yes. Procore keeps running the job, and Contracts Connected sits beside it. We integrate with the systems you already run, from project management to accounting and ERP, each worked out with you, case by case.
What does setup look like?
Setup is three 30-minute meetings, on your templates, with the person who will run it. Onboarding loads the documents a project already has, so you pick up mid-project with the record intact.
Is it secure?
SOC 2 Type II. Hosted in the U.S. on AWS. TLS 1.2 or higher in transit. Private network. Monitored continuously, with Vanta. On DIY no AI model touches your documents. Security.
What do subcontractors pay?
Nothing. Subcontractors never pay. Not to register, not to upload, not to sign. Unlimited vendors on every plan.
How is it priced?
Flat, by plan, with unlimited users, subcontractors, projects and storage. Foundation is from $416 a month; Core and Max are priced on a quick call. The AI level sits on top of any plan. See pricing.