For architects and engineers

Subconsultant management software for architects and engineers: every agreement signed and every certificate current.

You bring structural, MEP and civil subconsultants onto every project. Contracts Connected sends each agreement on your own template, gets it signed in the app, collects their certificates and W-9s, and routes their invoices to your team to approve.

SOC 2 Type IIU.S. hostedAI optional
In one paragraph

Subconsultant management software for architects and engineers handles the agreements and paperwork behind every subconsultant on a project: the agreement on your template, its signature, the professional and general liability certificates, the W-9 and the invoices. Contracts Connected sends each agreement for your principal’s approval and signature in the app, collects the rest through one vendor portal, reminds subconsultants every Monday and Wednesday until it’s in, and shows on one tracker who’s fully compliant.

01Agreements

Every agreement on your template.

Enter the project and the insurance you require once, add each subconsultant’s scope and fee, and the agreement fills in. Your principal approves it before it goes out, and it’s signed in the app.

Contract creation E-signatures
02Insurance

Professional liability checked, not assumed.

Each certificate is checked against the agreement before it’s approved. One that falls short goes back with exactly what to fix, and expiring certificates are asked for again before they lapse.

With the AIOn Done with you, the AI reads each certificate against your requirements and drafts the note. On Done for you, your AI agent sends it on its own.

COI tracking
03Invoices

Invoices approved, or sent back with the reason.

Subconsultant invoices land in your team’s list next to their W-9s and certificates, to approve or reject. A rejection goes back with your reason, and the record keeps both.

Approval workflow software
ThenOn the record

Every subconsultant, on the record.

Who signed, who sent what, and who approved or rejected it, for every subconsultant on every project. Export it when a client asks for proof of coverage.

Redlines All solutions

See a subconsultant agreement go from template to signed, on a sample project.

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The work

Six jobs your office runs for every subconsultant.

Each one is the same system, with the documents and the requirements that job needs.

Before they start

Agreements on your template

Every subconsultant agreement filled in from the project, nothing retyped.

See how it works
Before they start

Approvals

Agreements approved by your principal before they go out, invoices approved when they come in.

See how it works
Before they start

Redlines

Their markups in the agreement itself, accepted, rejected or revised one by one.

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Before they start

E-signatures

Signed in the app on the same link, with no separate signing app.

See how it works
While they work

COI tracking

Every certificate checked against the agreement and asked for again before it expires.

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While they work

Compliance tracking

Every subconsultant, every document, on one tracker.

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Compared

Most firms track subconsultants in a spreadsheet and an inbox.

  • With Contracts Connected
  • Today: Retyping the project into every agreementWith Contracts Connected: Filled in once from the project
  • Today: Certificates that don’t meet the agreementWith Contracts Connected: Checked before they’re approved
  • Today: Lapsed coverage found by the clientWith Contracts Connected: Asked for again before it lapses
  • Today: Invoices approved by whoever saw the emailWith Contracts Connected: Approved or rejected, on the record

See every subconsultant on a project, on one screen.

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Proof

Built by a builder. Run by builders.

The record

Our co-founder ran a large federal general contracting firm for 15 years, about 100,000 documents a year.

Lars HermanCo-founder, Contracts Connected
Read the story
References

Ask us for a customer reference.

Tell us what you send out, what you collect back and how many firms you carry, and we’ll set up a call.

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AI-first. AI optional.

The AI does as much as you let it. Or nothing at all.

It’s one setting for the whole account, and you can change it any time.

Do it yourself · No AI

Your team runs it.

Agreements, approvals, signatures, reminders, the tracker and the record all work without the AI. No AI model touches your documents.

Done with you · The AI reads

The AI reads before you approve.

It reads each certificate against your requirements, tells you whether to approve or reject and why, drafts the message, and explains each change a subconsultant makes in a redline.

Done for you · The AI agent

Your AI agent runs it.

It drafts agreements from your request, sends them once your principal approves, chases what’s missing and sends rejections back on its own. Human in the loop or Auto mode.

How the AI levels work Plans and pricing The AI agent
Free templates

The hard way, if you must.

Made by builders and free. With a template you still fill in, send and chase everything by hand. Here, it’s done for you.

ACORD / COI

Annual COI audit checklist

The 16-check annual sweep that catches the coverage drift a date-only tracker misses, dropped endorsements, silent renewals, cut limits, carrier downgrades.

PDFExcelWord
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ACORD 25 / COI

COI endorsement requirements by project type

12 project types and the unique endorsement set, limit floor, and carrier rating each requires.

PDFExcelWord
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Project management

OAC (Owner-Architect-Contractor) meeting agenda template

Nine-section agenda structure mid-market GCs use to run OAC meetings that end with decisions, pre-filled, distributed 48 hours before, closes with a signed action log.

PDFExcelWord
Download
ACORD / COI

Professional liability requirements by trade

15-column matrix that decides which trades carry design exposure GL won't cover and how to structure the E&O requirement, scope by scope.

PDFExcelWord
Download

Questions architects and engineers ask about subconsultants

The ones that come up on demos, and how we answer them.

What is subconsultant management software?
Software that runs the agreements and paperwork behind every subconsultant: the agreement, its signature, the insurance certificates, the W-9 and the invoices. Contracts Connected does it on your own templates, with reminders and a record of every approval.
Can we use our own subconsultant agreement?
Yes. Agreements fill from your own template, whether that’s your firm’s own agreement or one based on a standard form you license, with the project’s details entered once.
How do we check a subconsultant’s professional liability insurance?
Set the coverage the agreement requires. Each certificate is checked against it before it’s approved, one that falls short goes back with exactly what to fix, and renewals are asked for before the policy lapses.
Do subconsultants pay or install anything?
No. Subconsultants set up a free account from the link in their email. They never pay: not to register, not to upload, not to sign. Unlimited vendors on every plan.
Are agreements signed in a separate app?
No. E-signatures are built in, with no separate signing app. If a subconsultant marks up the agreement, you accept, reject or revise each change in the document itself.
Can subconsultant invoices go through approval?
Yes. Invoices land in your team’s list to approve or reject, and they can route through an approval chain. A rejection goes back with your reason.
Can we show a client our subconsultants are insured?
Yes. Export the record for any project: every certificate, who approved it and when.
How long does setup take?
Setup is three 30-minute meetings, on your templates, with the person who will run it.
How much does it cost?
Contracts Connected starts at $416 a month on Foundation, with unlimited users, vendors and projects. Core and Max are priced on a call. See plans and pricing.
Contract creation COI tracking

Every subconsultant signed, insured and on file.

We’ll walk a subconsultant agreement and certificate from request to approval, on a sample project.

Book a demoHow contract creation works